Hire Event Coordinators in Vietnam | Offshore Staffing by THIENTU BPO

Event coordinators are essential for planning, organizing, and executing successful events—from virtual conferences to global corporate functions. Their attention to detail and logistical oversight ensure that every element runs smoothly, on time, and within budget. However, hiring event professionals locally can be costly and resource-intensive, especially for recurring or multi-region events.

Vietnam offers a highly capable and cost-effective solution for event staffing. THIENTU BPO enables companies to build offshore event coordination teams in Vietnam—equipped with skilled, English-speaking professionals who can support everything from vendor management to virtual event execution, all backed by full operational support.

What Is an Event Coordinator?

An event coordinator is a professional who manages the planning and execution of events, including conferences, webinars, trade shows, corporate meetings, and internal functions. They handle scheduling, communication, vendor coordination, logistics, and on-site or virtual support to ensure that events run efficiently and meet objectives. Event coordinators play a key role in creating impactful experiences for clients, customers, and teams.

Why Hire Event Coordinators in Vietnam?

Vietnam has become a leading destination for global outsourcing across a wide range of roles — from technical and creative to customer-facing and back-office functions. Here's why companies worldwide are choosing Vietnam:

• Skilled and Educated Workforce
  Vietnam offers a large pool of young, university-educated professionals who are adaptable and capable across industries.

• English Proficiency and Global Readiness
  Many professionals are fluent in English and familiar with Western work culture, ensuring smooth communication and collaboration.

• Cost-Effective Talent Solutions
  Vietnam offers highly skilled professionals at lower operational costs than traditional outsourcing markets like India and the Philippines.

• Supportive Business Environment
  The Vietnamese government actively supports the IT, BPO, and digital services sectors, making it easier to build and scale offshore teams.

• Time Zone Flexibility
  With working hours that overlap with APAC, Europe, and North America, Vietnam enables real-time collaboration across global teams.

Event Coordinator Roles You Can Hire

• Corporate Event Coordinator

• Virtual Events & Webinar Coordinator

• Marketing Event Support Specialist

• Internal Communications & Event Planner

• Sponsorship & Vendor Coordinator

• International Event Logistics Specialist

What Your Offshore Event Coordinators Can Support

• Plan and coordinate logistics for corporate events, webinars, and internal meetings

• Manage event calendars, schedules, and registration platforms

• Liaise with vendors, venues, and partners across time zones

• Oversee virtual event platforms and technical support (e.g., Zoom, Hopin)

• Prepare run-of-show documents, agendas, and event materials

• Monitor event budgets and ensure cost-effective execution

Hire Event Coordinators with the Right Skills

• Strong organizational and multitasking abilities

• Experience with event platforms and project management tools

• Fluent English communication—both verbal and written

• High attention to detail and ability to manage tight deadlines

• Professionalism and problem-solving under pressure

• Comfortable working across time zones and managing global logistics

Salary Comparison Table: Vietnam vs USA vs Singapore

How THIENTU’s Proven Hiring Process Works

We make it easy to hire top remote talent through a structured, fast-tracked process that works across all roles and markets:

1. Define Your Needs
   Specify the role, skill set, industry focus, language or technical requirements, and timeline—so we can tailor the search from day one.

2. Review Qualified Candidates
   Receive a curated shortlist of pre-vetted candidates in just 5–7 business days, carefully selected to meet your defined criteria.

3. Interview & Select
   Evaluate candidates through interviews or test projects. We support you in making confident hiring decisions based on proven qualifications.

4. Launch with Support
   We handle onboarding, secure access, compliance, and performance tracking—ensuring a seamless start and ongoing success.

Why Hire Event Coordinators in Vietnam with THIENTU BPO

• Award-Winning Excellence: Proud recipient of the Samsung Top Global Performance Award for Call Chat NPS in Customer Contact Center, reflecting our commitment to outstanding service quality and client satisfaction.

• Experienced Team: Extensive expertise in quickly establishing and integrating offshore teams tailored to client-specific needs.

• Quality and Security: Certified with ISO/IEC 27001:2022 (Information Security) and ISO 9001:2015 (Quality Management), ensuring reliable and secure staffing solutions.

• Comprehensive Support: Full administrative, HR, payroll, and IT infrastructure support, enabling you to focus solely on strategic management.

• Rapid Implementation: Proven ability to recruit and onboard dedicated teams in record time.

• Flexible and Scalable Solutions: Adaptable staffing models that can scale seamlessly with your business growth.

• Transparent SLAs: We commit to clear service-level agreements ensuring accountability and consistent delivery.

Sample Job Description: Event Coordinator

Key Responsibilities:

• Plan and execute corporate and virtual events in collaboration with internal teams

• Coordinate logistics including venues, tech platforms, vendors, and event materials

• Maintain event timelines, schedules, and communication across stakeholders

• Manage attendee registration, communication, and post-event follow-up

• Monitor budgets and process invoices related to event activities

• Prepare reports and evaluations on event performance and outcomes

Essential Skills & Qualifications:

• Bachelor’s degree in business, marketing, communications, or related field

• 1–3 years of experience in event planning or coordination

• Proficiency in tools like Zoom, Eventbrite, Trello, and Google Workspace

• Excellent written and verbal English communication

• Strong organizational skills and ability to manage multiple deadlines

• Comfortable working remotely with cross-functional global teams

FAQs

What types of events can offshore coordinators support?

Our coordinators can support webinars, trade shows, marketing campaigns, internal meetings, product launches, and virtual events—adapted to your brand and processes.

Do your event coordinators work in real-time with our teams?

Yes. We can align working hours to match your time zone or build coverage across multiple shifts for real-time coordination and support.

What tools and platforms do your coordinators use?

They are trained in platforms like Zoom, Webex, Microsoft Teams, Eventbrite, Trello, Google Calendar, and more—customized to your tech stack.

Can you provide multilingual event support?

Yes. Many of our professionals are bilingual, and we can recruit based on specific language needs such as Korean, Japanese, or Mandarin.

How do you ensure quality and accountability for remote event teams?

We use structured SLAs, performance monitoring, and regular client check-ins—plus we’re ISO 9001:2015 certified for quality management.

Ready to streamline your events with expert offshore support?
Partner with THIENTU BPO to hire skilled event coordinators in Vietnam—cost-effective, detail-oriented, and ready to deliver seamless experiences. Contact us today to schedule a consultation.