Hire Administrative Assistants in Vietnam | Offshore Staffing by THIENTU BPO

Administrative Assistants are the backbone of any well-functioning office, providing essential support across a wide range of tasks. From managing calendars and emails to organizing meetings and preparing documents, they ensure smooth day-to-day operations. However, hiring local administrative talent can often be costly and time-consuming, especially in competitive markets.

Vietnam presents a compelling offshore staffing solution, offering access to a highly educated, English-speaking workforce at a fraction of the cost. THIENTU BPO helps businesses build efficient, dedicated offshore Administrative Assistant teams in Vietnam—fully integrated, reliable, and supported to ensure your operations run seamlessly.

What Is an Administrative Assistant?

An Administrative Assistant performs a variety of office-related tasks to support management and ensure the smooth operation of the business. They handle scheduling, communication, document preparation, travel arrangements, and more. By taking on routine administrative tasks, they enable executives and teams to focus on strategic priorities, increasing overall efficiency.

Why Hire Administrative Assistants in Vietnam?

Vietnam has become a leading destination for global outsourcing across a wide range of roles — from technical and creative to customer-facing and back-office functions. Here's why companies worldwide are choosing Vietnam:

• Skilled and Educated Workforce
  Vietnam offers a large pool of young, university-educated professionals who are adaptable and capable across industries.

• English Proficiency and Global Readiness
  Many professionals are fluent in English and familiar with Western work culture, ensuring smooth communication and collaboration.

• Cost-Effective Talent Solutions
  Vietnam offers highly skilled professionals at lower operational costs than traditional outsourcing markets like India and the Philippines.

• Supportive Business Environment
  The Vietnamese government actively supports the IT, BPO, and digital services sectors, making it easier to build and scale offshore teams.

• Time Zone Flexibility
  With working hours that overlap with APAC, Europe, and North America, Vietnam enables real-time collaboration across global teams.

Administrative Assistant Roles You Can Hire

• Executive Assistants

• Virtual Assistants

• Office Coordinators

• Data Entry Clerks

• Customer Support Assistants

• Scheduling and Travel Coordinators

What Your Offshore Administrative Assistant Can Support

• Managing calendars and scheduling appointments

• Handling emails, calls, and correspondence

• Organizing meetings and taking minutes

• Coordinating travel arrangements and accommodations

• Preparing reports, presentations, and documents

• Supporting various administrative tasks as needed

Hire Administrative Assistants with the Right Skills

• Strong communication skills, both written and verbal

• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace)

• Excellent organizational and time management abilities

• Attention to detail and problem-solving skills

• Ability to handle sensitive information with confidentiality

• Experience with scheduling tools, CRM, and project management software

Salary Comparison Table: Vietnam vs USA vs Singapore

Note: Salary ranges are estimates based on publicly available data and recruitment market reports as of June 2025. Sources include Glassdoor, VietnamWorks, and Robert Walters.

How THIENTU’s Proven Hiring Process Works

We make it easy to hire top remote talent through a structured, fast-tracked process that works across all roles and markets:

1. Define Your Needs
   Specify the role, skill set, industry focus, language or technical requirements, and timeline—so we can tailor the search from day one.

2. Review Qualified Candidates
   Receive a curated shortlist of pre-vetted candidates in just 5–7 business days, carefully selected to meet your defined criteria.

3. Interview & Select
   Evaluate candidates through interviews or test projects. We support you in making confident hiring decisions based on proven qualifications.

4. Launch with Support
   We handle onboarding, secure access, compliance, and performance tracking—ensuring a seamless start and ongoing success.

Why Hire Administrative Assistants in Vietnam with THIENTU BPO

• Award-Winning Excellence: Proud recipient of the Samsung Top Global Performance Award for Call Chat NPS in Customer Contact Center, reflecting our commitment to outstanding service quality and client satisfaction.

• Experienced Team: Extensive expertise in quickly establishing and integrating offshore teams tailored to client-specific needs.

• Quality and Security: Certified with ISO/IEC 27001:2022 (Information Security) and ISO 9001:2015 (Quality Management), ensuring reliable and secure staffing solutions.

• Comprehensive Support: Full administrative, HR, payroll, and IT infrastructure support, enabling you to focus solely on strategic management.

• Rapid Implementation: Proven ability to recruit and onboard dedicated teams in record time.

• Flexible and Scalable Solutions: Adaptable staffing models that can scale seamlessly with your business growth.

• Transparent SLAs: We commit to clear service-level agreements ensuring accountability and consistent delivery.

Sample Job Description – Offshore Administrative Assistant

Key Responsibilities:

• Manage and schedule meetings and appointments for executives

• Handle incoming calls, emails, and correspondence

• Prepare documents, reports, and presentations for internal and external meetings

• Coordinate travel logistics, including booking flights and accommodations

• Organize office events, conferences, and team-building activities

• Maintain an organized filing system for easy document retrieval

Essential Skills & Qualifications:

• 1-3 years of experience as an administrative or executive assistant

• Strong proficiency in Microsoft Office Suite and Google Workspace

• Excellent written and verbal communication skills in English

• High level of organization, multitasking, and attention to detail

• Ability to handle sensitive and confidential information

• Experience with scheduling tools like Calendly, Asana, or Trello

FAQs

How do you vet Administrative Assistants for quality?

We conduct comprehensive interviews, skill assessments, and reference checks. Our candidates undergo training and onboarding to ensure they meet your specific requirements and work culture.

Can offshore assistants work with my team’s systems?

Yes, we ensure that offshore assistants are trained on your company’s tools and systems, from project management software to communication platforms like Slack or Zoom.

Will my offshore assistant work my business hours?

Yes, we match candidates with your preferred working hours to ensure smooth collaboration and real-time communication.

Are offshore assistants experienced with virtual work?

Yes, many of our assistants have experience working remotely, which makes them adaptable to different work environments and highly efficient in a virtual setting.

How secure is my data?

THIENTU adheres to strict data security standards and is ISO/IEC 27001:2022 certified. Your sensitive business data will be handled with the utmost care and confidentiality.

How long does it take to hire an offshore assistant?

You can receive a shortlist of qualified candidates within 5–7 business days. Once you select a candidate, onboarding can begin immediately, with full support provided by THIENTU BPO.

Ready to Streamline Your Operations?
THIENTU BPO helps you hire skilled, cost-effective Administrative Assistants in Vietnam—ready to enhance efficiency and support your business. Contact us today to start building your offshore administrative team.